How To Manage A Successful Office Relocation
Office relocation can be a time-consuming and challenging task. The thought of moving an entire office may seem daunting. Consider thinking of it as a step-by-step process, and like most processes, it’s broken down into a series of tasks and to-do lists. The guide below will help you in managing office relocation.
Managing An Office Relocation Process
1. Evaluate Necessities
Be sure to have a good reason for your office relocation so as to clearly state your needs and come up with a suitable office move plan. For instance, the reasons to relocate to a new place can be downsizing, planned growth, lease expiry, and a lease break.
2. Have Requirements
A distinct comprehension of your fundamental operational and strategic requirements from the beginning will make your office relocation process go more smoothly and can save you a lot of time. You will need a general idea and an agreement from the figures of authority about the key drivers of the office move including:
- Length and type of lease that you want
- Planned business goals that the move needs to fulfil
- Crucial features needed in your new office
- How much space you require
- Where you want to relocate to
3. Have A Office Move Group
An office move is a big job to undertake and it will need collaborative effort to be successful. The office move project team must include individuals who will expedite all aspects of the office move. As soon as the decision to move to the new location has been made, the project leader must be put in charge of the new process to see to it that it is completed successfully.
4. Start Early
The earlier you begin, the better the chance of attaining the easy moving process that your company expects. You should begin reviewing your options approximately 9-18 months before your current lease expires irrespective of whether you are thinking of relocating, renewing or renegotiating. You will require enough lead-time to increase the amount of competition and leverage between the different possibilities, which can lead to savings for your company.
5. Create A Budget
Creating a realistic office budget move is a crucial planning tool that helps you assess your costs and manage them during the process.
6. Professional Moving Experts
Working with the right professional team such as National Project Group is extremely important for any firm that is considering of moving their office to a new location. Our moving experts will lead you throughout the process, save you costs in the long-run and ensure that you do not make any terrible mistakes. Contact us today for more information on how our experts can help you.
7. Get Legal Guidance
A property solicitor can negotiate the element of the lease documentation to reduce your contact to potential liabilities. They will also advise you on the repercussions of the detailed terms in the final documents to ensure that you are completely aware of your ongoing duties.
8. Communication
Communication is key to ensure that the moving process is smooth; this is due to the fact that change can at times be disconcerting for staff. As the company moves, it must continue to run its affairs and concentrate on its existing commitments and workloads. Moving an office is a good occasion to affect positive change management, improvement in business performance and increased momentum and morale. With good lines of communication, both externally and internally, the office move will have a bigger chance of success.
9. Take Advantages Of Opportunities
Destroy old files and eliminate all storage areas of items that are no longer required before moving. Archiving of documentation or secure storage is a flexible, harmless, and cost-effective answer to freeing up valuable and expensive office space.